Every Islamic organization struggles with tough decisions. Should we host a particular event? Invite a particular speaker? Hire a certain person? Buy this land? Rent a facility? The sad thing is that in Islamic work, the secret to good decision isn't really a secret. It's just a lost art. Or rather, an abandoned sunnah.
Chalk this one up to another common sense thing that's not so common. We can't fool ourselves into thinking we are doing religious work when we don't have the wherewithal to actually take the spiritual guidance that actually ensures we make the right choices.
I'd go so far as to say anyone who is in any kind of leadership role is violating the trust of leadership if istikharah is not a standard part of their decision making process.
Should we have a conference? Make istikharah.
Should we hire this person as our imam? Make istikharah.
Should we build our masjid in this location? Make istikharah.
Not sure if you should dedicate your time volunteering for a particular cause? Make istikharah.
Should we let a particular person volunteer to do something? Make istikharah.
If you need more information about what istikharah is, or how to perform it (it is just 2 units of voluntary prayer followed by a short supplication), then check out this video: